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What is HIPAA?

HIPAA provides the ability to transfer and continue health insurance coverage for millions of American workers and their families when they change or lose their jobs. It Reduces health care fraud and abuse and mandates industry-wide standards for health care information on electronic billing and other processes.

Instructions: Click Next Page at the bottom right to go to the following section. Once you reach the Submit Page, please submit your information. 
DO NOT Submit each class more than once. Any questions, please contact us.



Our Agency is providing this Notice of Privacy Practices because the privacy of our clients’ health information is very important, both to them and to us, and this must be in compliance with Federal regulations. By the term “health information” we mean any information that we maintain that specifically identifies a patient and their health status.



This Notice describes how we use your health information within our Agency and disclose it outside our Agency, and why. The Notice covers:

  •   HIPAA Logo
    ›› Uses or disclosures which do not require a Patient’s written authorization
  • ›› Treatment, payment, and health care operations
  • ›› Uses or disclosures of your health information to which you may object
  • ›› Uses or disclosures required or permitted
  • ›› Uses or disclosures which require a Patient’s written authorization
  • ›› Patient’s rights regarding privacy of health information
  • ›› Our duties in protecting Patient’s health information
  • ›› Complaints, contact person, effective date, and acknowledgement




Uses or disclosures which do not require a Patient's written authorization
Treatment, Payment, and Health Care Operations. We use or disclose Patient health information to carry out  treatment; to obtain payment for treatment, and to conduct health care operations. For example:

  • ››  For treatment, we use Patient health information to plan, coordinate, and provide care. We disclose  health  information for treatment purposes to physicians and other health care professionals outside our agency who are involved in care.
  • ››  For payment, we use health information to prepare documentation required by an insurance company or HMO or by Medicare or Medicaid. We disclose that part of a Patient's health information that these organizations require to pay us.
  • ››  For health care operations, we use or disclose health information, for example, to improve the quality of our services, to plan better ways of treating patients, and to evaluate performance.

Uses or Disclosures of Patient health information which a Patient may object to
We may use or disclose a Patient's health information for the following purposes, unless asked not to.
Informing family and friends. We may disclose Patient health information to family, friends, or others identified by Patients who are involved in care.
Assistance in disaster relief efforts.
For fundraising activities. We may contact Patients or their family for fundraising purposes. If a Patient does not wish to be contacted for this purpose they may inform the employee that visits them to indicate that they do not wish to receive communication.
Confirming our visits to Patients' homes or other appointments.
Informing Patients about their treatment alternatives or other health-related benefits and services that may be of interest to them. If the Patient objects to our use of their health information for any of these purposes please contact the employee in charge of your treatment.
Our Duties in Protecting Patient Health Information We are required by law to maintain the privacy of Patient health information. We must inform patients or their legal representatives of our legal duties and privacy practices with respect to health information. This Notice discharges that duty. We must abide by the terms of the Notice currently in effect. We reserve the right to change the terms of this Notice and to make the new Notice provisions effective for all health information that we maintain. Patients may request a copy of the current notice from staff at any time.



User or disclosures required or permitted (HIPAA)

Where we are required or permitted to do so, we may use or disclose Patient health information in the following circumstances without Patients' written authorization. Federal government investigation, when required by the Secretary of Health and Human Services to investigate or determine our compliance with Federal regulation; Federal, State, or local law requirements; Public health activities, for example, to report communicable diseases or death; or for matters involving the Food and Drug Administration; reporting of abuse, neglect or domestic violence; Health oversight activities by a health oversight agency (A Health Oversight Agency is an organization authorized by the government to oversee elegibility and compliance and to enforce civil rights laws.) Judicial or administrative proceedings, for example responding to a court order or subpoena; Law enforcement purposes, for example, to report certain types of wounds or other physical injuries or to identify or locate a suspect fugitive, material witness, or missing person; Use by coroners, medical examiners or funeral directors; facilitating organ, eye or tissue donation; research, provided that very strict controls are enforced; Averting a serious threat to a Patient's health or safety or that of the public; specialized government functions such as military or veterans' affairs; national security and intelligence activities; Workers' compensation.


Uses or disclosures which require Patients' written authorization

Your written authorization, which you may revoke (in writing), is required if we use or disclose your health information for any other purpose, in particular: our use of psychotherapy notes beyond treatment, payment, and health care operations. Marketing of goods or services to you.



Right to request restrictions: Patients have the right to request restrictions on our uses and disclosures of their health information, however, we may refuse to accept the restriction.
Right to request Confidential Communications: Patients have the right to request that we communicate with them confidentially, for example, to speak with them only in private; to send may to an address which they may designate; or to telephone at a number which they may designate. We must make every attempt to honor the Patient's request.
Right to Request an Amendment of Health Information: Patients have the right to request an amendment to their health information. Such a request must be in writing and must provide a reason for the requested amendment. We may deny a Patient's request, and if so, Patients may submit a statement of disagreement. However, we shall make every attempt to honor Patient requests regarding this manner.

Right to Request an Accounting of Disclosures of Patient Health Information: Patients have the right to request an accounting of our disclosures of their health information for purposes other than treatment, payment, and health care operations. We must make every attempt to honor a Patient's request. We are not required to provide an accounting for disclosures for more than 6 years prior to the date of such a request.
Right to Obtain a Paper copy of Notices: All Patients have the right to receive Notices in writing in the form of a paper copy. To exercise any of these rights any Patient may write or telephone the Agency office.




Patients may complain to us at (305) 985-7272 and ask for our Compliance Officer or to the Secretary of Health and Human Services if they believe that their privacy rights have been violated. Patients will not be retaliated against for filing a complaint. You may inform patients to complain by writing to:

       Secretary of Health and Human Services
       U.S. Department of Health and Human Services 200
       Independence Avenue, S.W.
       Washington, D.C. 20201




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You have finished the HIPAA Orientation.

Please complete all information marked with * below. A submission of these classes is mandatory to earn in-service hours. If you do not provide this information correctly, we will not be able to give you credit for the class taken.

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